Technology

How to Incorporate Fax into Google for Your Business

gmail fax

Incorporating fax into your Google account is one of the best ways to enhance communication for your business. Unlike traditional setups where you would have your fax separate from your emails, this one brings everything together making it so easy for you to manage them. One of the biggest advantages is that you get your faxes in real time. They are delivered to the inbox of your email meaning that you will not have to leave your desk to go to another room just to pick a fax.

It enhances security especially now that you are the only one who can see the faxes, and you choose what to print, and what to leave out. To add to that, the incorporation ensures that you can see your faxes from anywhere as described on this website. Read on to find out how to incorporate fax into Google for your business.

Get a fax number

fax numberAssuming that you already have your Google account set up, you should look for an online fax company. This is the company that will be responsible for sending and receiving your faxes. They will assign you a unique fax number which you can then use with your own email extension. This number is used to identify you, and it is the one that you will be giving out to people who you want to communicate with. Some companies can offer you these numbers at a lower price. Some will even allow you to try them free for some time, say 30 days.

Sending and receiving faxes

This is where most people get stuck. After getting your fax number, you are already in a position to send or receive your first fax. For sending, just log into your Gmail account the same way you do when you want to send ordinary mails. Proceed to select the “compose mail” option the same way you usually do. The only difference is that instead of inserting the email address in the contacts field, you will be inserting a fax number in a unique format. Make sure that you use numbers only, no spaces, and then add the fax company extension.

Composing the message

After you have entered the fax number of the targeted recipient, you should move to the subject line. With normal mails, this would be the headline for your email. But now, it will serve as the message for the cover part of your fax. Use this field to type any cover message that you want. Moving on to the message body box, this is where you type the details of your emails. The best part about it is that you can attach files to the fax too. This is a major boost because it would be a big challenge when you want to do it with the traditional faxing systems.

Finally

Clicking on the “send message” button after doing this will mean that you have just sent your first fax from your Google account. Your recipients can then reply, and that is how you keep in touch going forward.