Fax

Importance of Owning a Google Fax Number

fax machine

A Google fax number will help you by sending a fax using Gmail. This is a replacement for the traditional fax machine number. The growth of the internet has made it easy for people to send a fax using an email. We know the advantages of using email because it is fast and instant. To own a Google fax number, you need to read this tutorial and sign in with a good VoIP provider. The VoIP provider will give you a dedicated number that will be used to send a fax to other people. Here are the benefits of owning a Google fax number:

Fast

One thing that you must admit about using a fax number is thefax machine speed. Sending and receiving a fax is instant because it relies on internet speed. If you have ever used the old fax machine, then you will appreciate the speed of using a fax number.

With the old fax machine, you have to wait for the fax to be delivered and this sometimes takes time. The regular breakdown of the machine slows down the process of sending and receiving messages. If you are looking for speed, then using Google fax is the best way to do it.

Online storage

It is always important to store your send and receive fax messages. Using a Google fax number, storing information is easy because you can do it online on your email. When operating a business, you will need to get referred to an e-mail that you sent or received. Instead of storing huge piles of paper documents, all you need is to go an online storage. Online storage is easy to access, and it does not take a lot of space in your office.

Access from anywhere

In the age of old computers, the only way to send and receive images was through the fax machine. When using a fax machine, you must be in the office to send or receive a message. This means that it is difficult to do any transaction after office hours. With a Google fax number, you can send and receive messages from your computer or smartphone.

fax using gmail

Compatibility with your email

The compatibility with your email makes it efficient when using Gmail to send a fax. You can take documents from your Gmail and send them directly to fax. This use of Gmail makes the process easy and efficient without wasting time when trying to access documents.…

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Technology

How to Incorporate Fax into Google for Your Business

gmail fax

Incorporating fax into your Google account is one of the best ways to enhance communication for your business. Unlike traditional setups where you would have your fax separate from your emails, this one brings everything together making it so easy for you to manage them. One of the biggest advantages is that you get your faxes in real time. They are delivered to the inbox of your email meaning that you will not have to leave your desk to go to another room just to pick a fax.

It enhances security especially now that you are the only one who can see the faxes, and you choose what to print, and what to leave out. To add to that, the incorporation ensures that you can see your faxes from anywhere as described on this website. Read on to find out how to incorporate fax into Google for your business.

Get a fax number

fax numberAssuming that you already have your Google account set up, you should look for an online fax company. This is the company that will be responsible for sending and receiving your faxes. They will assign you a unique fax number which you can then use with your own email extension. This number is used to identify you, and it is the one that you will be giving out to people who you want to communicate with. Some companies can offer you these numbers at a lower price. Some will even allow you to try them free for some time, say 30 days.

Sending and receiving faxes

This is where most people get stuck. After getting your fax number, you are already in a position to send or receive your first fax. For sending, just log into your Gmail account the same way you do when you want to send ordinary mails. Proceed to select the “compose mail” option the same way you usually do. The only difference is that instead of inserting the email address in the contacts field, you will be inserting a fax number in a unique format. Make sure that you use numbers only, no spaces, and then add the fax company extension.

Composing the message

After you have entered the fax number of the targeted recipient, you should move to the subject line. With normal mails, this would be the headline for your email. But now, it will serve as the message for the cover part of your fax. Use this field to type any cover message that you want. Moving on to the message body box, this is where you type the details of your emails. The best part about it is that you can attach files to the fax too. This is a major boost because it would be a big challenge when you want to do it with the traditional faxing systems.

Finally

Clicking on the “send message” button after doing this will mean that you have just sent your first fax from your Google account. Your recipients can then reply, and that is how you keep in touch going forward.…

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