Travel & Accommodation

Where we are
http://www.southafrica.info

whereWeAre

Watch this advertisement about the uniqueness of South Africa.

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Travel
South Africa is safeguarded by one of the world’s most progressive constitutions, an independent judiciary, a free press and a robust multi-party political system.

ADVENTURE EXPERIENCES
Whatever your adventure craving, South Africa can satisfy it. We have world-class climbing, surfing, diving, hiking, horseback safaris, mountain biking, river rafting – and a host of other adventures supported by dedicated operators.

CULTURAL EXPERIENCES
From modern art galleries to rock art centres, state-of-the-art museums to remote cultural villages, city jazz clubs to open air festivals … just some of the ways in which you can experience our rich culture and heritage for yourself.

CITY EXPERIENCES
Our cities are an exciting mix of first- and third-world influences. From happening Cape Town – one of the most beautiful cities in the world – to busy, bustling Johannesburg, each has its own unique attractions.

FOOD AND WINE
It’s a cultural melting pot! South African food celebrates our rich heritage and natural bounty of seafood, meat, game and plants. And our wine has been earning rave reviews internationally for 300 years. Check out the menu – and find out where to eat tonight!

SUN AND SURF
From the West Coast’s wild stretches of sand to the subtropical shores of Maputaland, there’s a beach for every reason. Watch the sun rise over the Atlantic or Indian Ocean, work up that perfect tan, or get active with some of the world’s best surfing, windsurfing and diving. And then there’s the golf.

WILDLIFE AND WILDERNESS
There’s much more to South Africa than the lion, leopard, elephant, rhino and buffalo. Hundreds of species of birds and small animals like the cute bush-baby and the curious meerkat abound. And supporting all these is our unparalleled botanical richness.

TRAVELING TO CAPE TOWN
www.tourismcapetown.co.za/leisure-travel

There is nowhere like Cape Town. Perched between the ocean and the mountain, with a national park as its heart, it´s a place to renew and reconnect.

Cape Town, the “Mother City”, is the oldest city in our country and has a cultural heritage spanning more than 300 years. It also has the top five national attractions in South Africa that should appear on every visitor´s itinerary all year round.

Don´t miss a visit up Table Mountain; the V&A Waterfront, a unique shopping and holiday experience on a scenic working harbour; Robben Island, the former home of Nelson Mandela; the Cape Town Wine Routes, where some of the world´s best wines are produced and Kirstenbosch Botanical Gardens, internationally acclaimed as one of the great botanical gardens of the world.

The unique topography of the region makes it easy to orientate oneself as long as you remember that with Table Mountain behind you and Robben Island before you, you are facing north, looking across Table Bay and up the west coast of Africa.

To help you find your way around the Cape Town region, the area is divided into four tourism areas – Cape Town Central, Cape Town North, Cape Town South and Cape Town East. These areas are defined by their geographical location and within each area there are a number suburbs. Please visit www.tourismcapetown.co.za/leisure-travel for more details.

CAPE TOWN IS ONE OF THE MOST POPULAR LONG HAUL DESTINATIONS IN THE WORLD.
It is in Cape Town that the Rainbow Nation really covers the spectrum. Between beautiful Cape Dutch homesteads, traditional dancers with painted faces performing in the streets, the smell of spicy Malay cooking and the taste of a well-made wine, this city will fill your senses.

You will never be bored in Cape Town. Table Mountain offers some of the best climbing in the world, and it´s right here in the city. The surfing is fantastic; the diving is cold but good. You could go mountain biking, or go sea kayaking – you may see whales or penguins. If the wind is right, you could fly off Lion´s Head with a qualified tandem paraglider pilot, and land on the beach in time for sundowners.

If all this sounds too gung ho for you, don´t worry. You can shop till you drop at Cavendish, Canal Walk or the Waterfront. There is lots of live music, art exhibitions, museums, plays and even opera, ballet or symphony concerts on all year round.

You will see from the map below that the Cape Town region stretches along a vast area of coastline.

CTmap

LETTER OF INVITATION
The congress organization will be pleased to send a formal letter of invitation to paid-up registered delegates requesting an invitation letter for visa purposes. It is understood that such an invitation is intended to help potential delegates to raise funds or to obtain a visa. This does not imply a commitment from the congress to provide any financial support. Letters of invitation may be requested from the congress secretariat no later than 20 October 2015. The letters will be sent via email.

VISA
The entry formalities and vaccination requirements for South Africa vary according to the country of origin. For specific information, you may contact your local travel agent or the South African Consulate in your home country.

Note: Please visit the Department of Home Affairs at http://www.dha.gov.za/index.php/immigration-services/apply-for-a-south-african-visa for more information.

Kindly pay special attention to the following regulations when travelling with children. http://www.dha.gov.za/files/Brochures/Immigrationleaflet.pdf

INSURANCE
Please note that the congress fee does not include insurance. All participants should arrange for their own insurance. Health and accident insurance is recommended and would need to be purchased in the country of origin.

SHUTTLE TRANSPORT
Delegates are required to arrange their own transport to and from the airport. However the preferred shuttle company for the conference is Citi Hopper Tours.
Tel : +27 (0)21 936 3460/1
Email : bookings@citihopper.co.za
Fax : +27 (0)21 934 8282
Hours : 8am – 11pm

Accommodation & Tours
CRITICAL DATES
Accommodation & Tour Bookings with payment will open 1 July 2015
Accommodation & Tour Bookings with payment closes 31 October 2015

We have negotiated preferential rate for the conference delegates/exhibitors – all bookings must be done via the Conference Secretariat to qualify for these rates.

WHY BOOK HOTEL ACCOMMODATION & TOURS VIA CEBISA CONFERENCES?
Save time!

let us know your preferred hotel or tour with dates and we will arrange the rest for you
you will have one contact person, which will personally take care of your hotel and or tour booking requirements
you will get a booking confirmation within four working days of payment

Save money!

benefit from our buying power – we hold large blocks for various congresses in 2015 at the hotels and with operators and as such we can offer excellent rates
you can choose from a wide range of hotel rooms and tours in all categories
we offer you hotel and tour reservations without any mark up
Experience Quality!

we only offer you hotels and tours which are quality approved
we have established relationships with the hotels and operators in Cape Town
we have selected a wide range of rooms in all categories within walking distance of the CTICC.

How to book tours and hotel accommodation

have a look at the tour and hotel description
choose your tour or hotel
make your online reservation
receive a confirmation within four working days
make payment
receive a reservation or booking number
Rates include breakfast and VAT but excludes 1% tourism levy

Accommodation
Currency Converter

Hollow on the square Standard Single R 1 450,00
Double R 1 700,00
City Lodge Single R 1 513,70
Double R 1 906,30
The Rockwell All Suite Hotel & Apartments 1 Bed Suite R 1 800,00
2 Bed Suite R 2 600,00
Harbour Bridge Single R 1 690,00
Double R 2 260,00
Tsogo Waterfront Single R 2 295,00
Double R 2 595,00
Cullinan Single R 2 895,00
Double R 3 195,00
Park Inn Sold Out!
St Georges Hotel Sold Out!
Capetonian Sold Out!
Fountains Hotel Sold Out!
The THREE Boutique Hotel Sold Out!
A Limited number of rooms are available and bookings are subject to availability and will be processed on a first come first served basis. Rates include VAT but excludes 1% tourism levy.

CANCELLATION POLICIES
Should a booking be cancelled less than 60 days prior to arrival, a 50% cancellations will be charged for the full stay and should the guest check out prior to their departure date – all prepaid money will be non refundable.
Should booking be cancelled less than 30 days prior to arrival, cancellations will be charged in full and should the guest check out prior to their departure date – all prepaid money will be non refundable.
Cancellation must be submitted in writing and amendments must be submitted on a new registration form. No refunds due to cancellation can be given after 20 October 2015.

Day Tours
Subject to min/max numbers and availability at the time of booking. Download the brochure here.

Title Cape Peninsula Tour – FULL day Cape Point Tour – HALF day City and Table Mountain – HALF day Winelands Tour – HALF day Cape Highlights Tour – FULL day Winelands Tour – FULL day Hermanus Tour – FULL day Aquila Safari – FULL day
Booking Code SC1 SC2 SC3 SC4 SC5 SC6 SC8 SC9
Rate
R895.00 per person R650.00 per person R440.00 per person R650.00 per person R1100.00 per person R890.00 per person R890.00 per person R2795.00 per person
Departs
20, 21, 22, 23, 24, 25, 26 NOV
City Centre, Victoria & Alfred Waterfront Hotels
from approx 08h00-08h15

City Centre Hotels, Victoria and Alfred Waterfront Hotels
from approx 08h00-08h15 City Centre, Victoria and Alfred Waterfront Hotels
from approx
08h00-08h15 City Centre, Victoria and Alfred Waterfront Hotels
from approx 13h30-13h45 City Centre, Victoria and Alfred Waterfront Hotels
from approx 08h00-08h15 City Centre, Victoria and Alfred Waterfront Hotels
from approx 08h30-08h45 City Centre, Victoria and Alfred Waterfront Hotels
from approx 08h00-08h15 City Centre, Waterfront Hotels.
From approx 05h45-06h45 and returns at approx 18h00
Includes Cape Point Nature Reserve and Kirstenbosch Botanical Gardens Cape Point Nature Reserve Visit to the Castle of Good Hope (time permitting) 1 x wine tasting in Stellenbosch Cape Point Nature Reserve,
1 x wine tasting in Stellenbosch 3 x wine tastings and 1 x cellar tour Penguins (Stoney Point) (Lunch included)
Excludes Excludes lunch / Seal Island boat trip in Hout Bay / Penguins – Boulders Penguins @ Boulders (time permitting) Excludes the cost of the Cable Way ticket Excludes all extras not mentioned Excludes lunch Excludes lunch Excludes lunch Drinks; all extras not mentioned // NB!! Please note that guests will have some leisure time at Aquila before returning to Cape Town.
Min guests required N/A N/A Minimum 2 guests required for afternoon tour Minimum 2 guests required Minimum 2 guest required N/A Minimum 2 guest required Minimum 2 guest required
Schedule Every day except Saturday Departs daily at approx 08h00 and return at approx 12h30 Sunday, Tuesday, Thursday, Saturday on the Morning tour only Departs daily at approx 08h00 and return at approx 12h30 Departs daily at approx 08h00 and return at approx 12h30 Monday, Wednesday, Friday, Saturday July – November 2015 only on Wednesdays, Fridays & Sunday at approx. 08h30 and returns at approx. 17h30 Depart daily at approx 06h00 and returns at approx 18h00
Language Dual language German/English commentary available English only Dual language German/English commentary available English only English only Dual language German/English commentary available English only English only
Pre- Post Tours
Subject to min/max numbers and availability at the time of booking

Title GARDEN ROUTE & WINELANDS WONDER – download brochure GARDEN ROUTE GLORY – download brochure GARDEN ROUTE SPLENDOUR – download brochure KRUGER PARK UNCOVERED – download brochure WILD KINGDOMS SAFARI – download brochure
Booking Code SMCC6 SPC5 SCP6 SJK3 SJD6
Rate
“Comfortable Option”
R 13 995.00 per person sharing twin/double accommodation;
R 15 825.00 per single person “Comfortable Option”
R 10 435.00 per person sharing twin/double accommodation;
R 11 930 per single person “Comfortable Option”
R 12 255.00 per person sharing twin/double accommodation;
R 13 870.00 per single person R 8 290.00 per person sharing;
R 9 355.00 per single person
“Comfortable Option”
R 15 080.00 per person sharing twin/double accommodation;
R 18 060.00 per single person

Min/Max guests Min 2 guests / Max 14 guests Min 2 guests / Max 14 guests Min 2 guests / Max 14 guests Min 2 guests / Max 14 guests Min 2 guests / Max 14 guests
Departure dates 18 Nov 30 Nov 17 Nov 19 Nov 16 Nov
Duration 6 days/5 nights 5 days/4 nights 6 days/5 nights 3 days/2 nights Departs Johannesburg daily, subject to availability 6 days/5 nights
Routing CAPE TOWN – KNYSNA – CAPE TOWN PORT ELIZABETH – CAPE TOWN CAPE TOWN – PORT ELIZABETH JOHANNESBURG – KRUGER PARK – JOHANNESBURG JOHANNESBURG – DURBAN
Included 5 breakfasts, 2 lunches, 2 dinners, accommodation, porterage, transportation, and sightseeing as specified 4 breakfasts, 1 lunch, 1 dinner, accommodation, porterage, transportation, and sightseeing as specified 5 breakfasts, 1 lunch, 1 dinner, accommodation, porterage, transportation, and sightseeing as specified 2 breakfasts, 2 dinners, accommodation, open vehicle safaris, return road transfer from Johannesburg (unescorted), and sightseeing as specified 5 breakfasts, 1 lunch, accommodation, porterage, transportation, and sightseeing as specified
Excluded Meals not specified on the Itinerary. All extras not mentioned / specified on the Itinerary Flight from Cape Town to Port Elizabeth All airfare, airport and departure taxes. Subject to airline conditions. Flight from Port Elizabeth to Cape Town All airfare, airport and departure taxes. Subject to airline conditions. Flight from Cape Town to Johannesburg All airfare, airport and departure taxes. Subject to airline conditions. Flight from Cape Town to Johannesburg All airfare, airport and departure taxes. Subject to airline conditions.
Accommodation type La Plume Guest House (luxury rooms) or similar x 2 nights; Rex Hotel (standard room) or similar x 2 nights; Misty Waves Hotel (heritage room) or similar x 1 night Rex Hotel (standard room) or similar x 2 nights; Hlangana Lodge (standard room) or similar x 1 night; PH Stellenbosch Lodge (situated outside the main town area) or similar x 1 night Queens Hotel or similar x 1 night; Rex Hotel (standard room) or similar x 3 nights; Tsitsikamma Village Inn (log cabins) or similar x 1 night PH Kruger Gate x 2 nights or similar Casa do Sol (suites) or similar x 3 nights; Lugogo Sun or similar x 1 night; PH Umfolozi River or similar x 1 night
Language All departures in English All departures in English All departures in English English departures only All departures in English
CANCELLATION POLICIES
Should a booking be cancelled less than 60 days prior to arrival, a 50% cancellations will be charged for the full duration of tour and should the guest depart prior to their departure date – all prepaid money will be non refundable.
Should booking be cancelled less than 30 days prior to arrival, cancellations will be charged in full and should the guest depart prior to their departure date – all prepaid money will be non refundable.
Cancellation must be submitted in writing and amendments must be submitted on a new registration form. No refunds due to cancellation can be given after 20 October 2015.
Download the tour terms of service here.

HOW TO BOOK
All participants are kindly requested to book in advance by completing and submitting the Accommodation Booking Form and by paying the appropriate fees. Please note that the Accommodation Booking Form is to be used to register one participant only and, if applicable, his/her accompanying person(s). Individual registration of the accompanying person is not allowed. Accommodation Booking via the Online Booking Form is compulsory.

Each participant booking online will receive a confirmation email with your booking details and payment options. An invoice for the booking and amount payable will be emailed to each participant. If you do not receive the invoice please contact the Conference Secretariat as your registration may not have been successful.

TO BOOK
Click here for accommodation and/or tour bookings.

Registration for Conference – Delegates and Accompanying Person click here; Exhibitors click here

PAYMENTS
You will receive an invoice within 3 days of booking. Kindly make payment via EFT within 7 days of receiving the invoice and send proof thereof to lesley@cebisaconferences.co.za.
Failure to send proof of payment may result in your booking not being secured. PLEASE USE YOUR INVOICE NUMBER AS A REFERENCE, NOT YOUR NAME AS THERE MAY BE DUPLICATE NAMES. Credit card payment options are unfortunately not available.

BANK ACCOUNT DETAILS FOR ACCOMMODATION/TOURS PAYMENT
Cebisa Consulting
Standard Bank Milnerton
Branch Code 026 509
Account No: 270440828
Swift Code: SBAZAZAJJ

RESPONSIBILITY
By booking, the attendee agrees, and acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate program changes.

ACCEPTANCE OF TERMS & CONDITIONS
I acknowledge I have read and understood and accept the terms and conditions and am authorized
on behalf of the stated organization

PRIVACY POLICY
CONTACT DETAILS
HYDRO2015 Accommodation Secretariat
Int. Tel: +27 21 671 7670
Int. Fax: +27 21 671 7670/086 692 7220
Email: lesley@cebisaconferences.co.za
Contact Person: Lesley Ferreira

SHUTTLE TRANSPORT
Delegates are required to arrange their own transport to and from the airport. However the preferred shuttle company for the conference is Citi Hopper Tours.
Tel : +27 (0)21 936 3460/1
Email : bookings@citihopper.co.za
Fax : +27 (0)21 934 8282
Hours : 8am – 11pm